1. Open new session on IBM and type CICS.
2. Login with USERID and PASSWORD.
3. To access ADVANTAGE you will type F1TC once you are signed on.
4. The first screen for ADVANTAGE that will appear requires you to make the following entries in order to process a RX:

a.   Action:           N            (New)
b.   Screen:          SUSF      (Suspense File)
c.   Userid:            XXXX XXXX (this is same as your CUFS password) and                                  ENTER

5.All documents and batches will be started in the SUSF (Suspense table) in Advantage as follows:

a.    Action:          S              (Schedule document)
b.    Function:      N             (New)
c.    Type in Batch and Document information on first line under Batch or          Document on the SUSF screen as follows: This example is a single              document (example attached).

                                                          Batch                                             Document                                       
                                            Type      Agcy       Number            Type       Agcy        Number
                                                                                                      RX        030           123001

        Note: Use your own numbers for RX’s to avoid duplicates. Also, Agency (Agcy) replaces Area (Area)                      in Advantage.

6.Hit ENTER and you will now be on the RX document screen, which consist of TWO screens.

7.First Screen of the RX-Purchase Requisition Required Fields and ignore all other fields:

1. DATE:               defaults to current date or date can be typed in.                               (Use 04 20 98 for test purposes)
2. ACT:                    E required when entering a new document.
3. DEL DATE:         Expected date of delivery of goods.
4. VENDOR CODE: Type in Vendor Code or type in Vendor name in Vendor Name Field only if you cannot find an address and phone number.
5. RESP AGENCY/ORG: Type in Agency/Organization of the department entering the requisition.
6. COMMENTS: Enter state bulletin number in this field.
7. SHIP/BILL TO: Type in REC BIL in spaces for location to ship and bill to.
8. BLDG/ROOM:   Building and room to delivery goods, i.e., Demp 232a
   
9. RESP PERSON:  Name of person responsible for this RX.
   
10. REQ BY:Person requesting this RX.
    
11.    

REQ PHONE: Telephone number of contact person requesting RX, i.e., 920- 242-1234.

ACCOUNT NUMBER:Up to three accounting lines can be entered on RX with the account information being recorded under spaces as follows:

LN       FUND       AGY     ORG/SUB         ACTV         OBJ/SUB             TOTAL
01         1020           030           1500               01              37       01            100.00

Note: You need to enter decimal points in the amount or total field. Also, Function (Func) is replaced by Activity (Actv) in Advantage.

m. Press ENTER to proceed to the detail            Commodity  line screen.

8. Second Screen and proceeding screens of RX’s Required Fields and ignore all other fields:

1. LINE NUMBER: Enter line number, i.e., 001,etc.
   
2. COMMIDITY CODE: Enter valid commodity code for item to be ordered.
   
3. TEXT: Enter Y if extended text is to be entered for this particular commodity and hit HOME key to place you at FUNCTION. Then type TX and place cursor in first position of LINE NUMBER and hit ENTER. You will now be in the table RXTX (Requisition Text). Change the ACTION to A (Add) and tab down to below the word TEXT and begin entering the text to describe the item being purchased. Type only to the middle or half way across the screen and tab to next line. When finished hit ENTER to update the table. Then at ACTION type E and hit ENTER and you will return to the RX document and you may enter more items or complete the rest of this item.

             d. QUANTITY: Enter the number of items to be ordered for line 001.

e. UNIT: Enter the unit type , i.e., EA(Each), BAG(Bag), BOX(Box), etc.

1. UNIT COST: Enter the Unit Cost for each item and the cost can be extended to the sixth decimal point, i.e., 1.123456.
2. DESCRIPTION:  Brief description of items being purchased and if left blank will take the commodity code description. Note: If you use extended text for this item then enter a period (.) only in this field and then only extended text will be linked to this commodity description..
3. MANUFACTURERS NAME:  Optional field and the entry here could be the Catalog number or any other information to identify the goods.
4. Enter additional commodity lines as needed to complete the RX by hitting ENTER after each commodity line is complete.
5. When done hit HOME key taking you to FUNCTION and type ED (Edit Document) to edit the document. Correct any errors and ED document again and if document is put on HOLD then you are finished.
6. IF you are doing a second RX then go to FUNCTION and enter N (NEW) then tab to document number and enter next RX number and hit Enter. You may now start next RX.
7. When finished entering RX’s you may end the session by typing E (END) at FUNCTION and press ENTER and you will go back to the SUSF table.