Grant Closeout

At the conclusion of a sponsored agreement, the terms of the award generally require that a written final technical or progress report and a report of expenditures be submitted to the sponsor within a specified period of time. These reports are generally viewed as the University’s fundamental obligation to the sponsor. For private grants and contracts, refer to the agency terms and conditions for appropriate reporting requirements. For Federal awards, Circular A-110 lists the following requirements:

Technical - Unless otherwise indicated, “final performance reports are due 90 calendar days after the expiration or termination of the award." When required, performance reports shall generally contain, for each award, brief information on each of the following. The PI is responsible for preparing and submitting the report. A dated copy of the report or letter of transmittal should be sent to the Sponsored Programs office to provide audit verification that the report was filed.

Financial - The Financial Status Report is prepared by the Grants Accountant. The person preparing the report consults with the appropriate administrator regarding any outstanding charges, unliquidated obligations, etc. 

At the end of the grant, we must review to make sure that:

• All expenses have been incurred and paid and charged to the grant account
  

• All revenues have been received and deposited in the grant account
  

• All salary distributions have been made
  

• All required reports, financial and programmatic, have been filed
  

• All Certification of Effort forms have been signed for Federal Grants