Purchasing/Printing Requisition Deadline Dates
Must be received in Purchasing by:
|March 22. 2014
||New purchase requisitions over $25,000 that require Governor’s or Contractual Service Waiver|
|April 5, 2014
||Purchase requisitions over $25,000 that require sealed bids|
|April 26, 2014
||Purchase requisitions less than $25,000 that require bidding|
|May 9, 2014
||Purchase requisitions of any dollar amount ordered directly from a State contract|
|May 16, 2014
||All change order requests for existing purchase orders|
Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin Controller’s Office. Requisitions received after the deadline dates will be charged to FY15. Requisitions chargeable to FY15 may be submitted at any time; please clearly mark these orders “FY15.” If the order is a repeat of the prior fiscal year’s order, e.g., maintenance agreements and blanket orders, please cite the
FY14 purchase order number for the requisition. The use of P-Cards is preferred in lieu of blanket orders. For additional information, call Terry Rudolph x0405.
P-Card Deadline Dates
Must be submitted by:
|June 20, 2014
||The last cycle of FY14 ends on this date. Purchases made after this date will be posted to FY15. Cardholders should consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 13, 2014, that relate to FY14. Caution should be given to timing of all purchases during this time-frame.
MDS Deadline Dates
Must be submitted by:
|June 13, 2014
||MDS purchases for the FY14 should be purchased before June 13th to ensure all purchases are billed in the FY14
|June 26, 2014
||The last Materials Distribution Service (MDS) billing cycle of FY14 closes at 12:00pm on this date. All reallocation's need to be made before 12:00pm on June 26th.
NEW FISCAL YEAR PURCHASE REQUISITION PROCEDURES
Departments may start submitting purchase requisitions for the new fiscal year 2014/2015 at any time. The following instructions should be followed when entering new fiscal year requisitions:
New fiscal year purchase requisitions submitted BEFORE July 2, 2014 must have the date entered as July 2, 2014.
Save all requisitions to your hard drive under the requisition number. Email them as an attachment to "purchasing" together with supporting document attachments such as quotes, waivers, etc. Please reference your requisition number in the email subject line.
NOTE: New year purchase orders will not be submitted to the vendor prior to July 2nd. Since the purchase orders will not be released before Tuesday July 2nd, please make sure any quotes related to your requisition will still be valid.
If you have vendor invoices associated with the requisition be sure to send the originals to Purchasing in Dempsey 236 so they can be matched with your requisition and given to Accounts Payable for processing when the purchase orders are released.
If you have any questions contact Terry Rudolph at 424-0405 or firstname.lastname@example.org