PURCHASING CARD RESTRICTION LIST
The Purchasing Card is intended for best judgment purchases (< $5,000). Purchases made with this card must comply with the Department of Administration and the UW Oshkosh Purchasing procurement policies and procedures.
The Purchasing Card MAY NOT be used to purchase the following:
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Air Fare, Rail, bus fares, taxi, limos |
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Alarm/Security Systems |
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Alcoholic beverages, drugs or pharmaceutical products |
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Ammunition or firearms |
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Some Audio Visual Equipment (Needs approval from Julie Lemanski, Media Services). |
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Buses (chartered – i.e., Kobussen, Lamers, etc. – Contact Brian Klinger at 0317) |
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Business Cards – contact Document Services |
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Capital equipment (> $5,000) or component parts. |
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Cash Advances (ATM machines) |
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Computer Hardware/Software (Purchase must be coordinated through the Academic Computing office) |
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Consulting Services |
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Construction & renovation items |
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Donations or contributions to individuals/organizations/vendors where part of the purchase price is applied to causes. |
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Expenses for faculty and staff recruiting or entertainment of prospective employees. |
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Flowers/Gifts/Awards (Some accounts may allow for purchase of these items. Contact Financial Services @ 1339 for further clarification or access the UW System Policy Papers regarding these types of purchases. See Policy Paper #46 http://www.uwsa.edu/fadmin/index3.htm ) |
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FOOD/BEVERAGES |
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Furniture (Contact Ramona Holdren at 2006) several State Contracts available. |
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Gasoline/Fuel |
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Gift Cards |
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Greeting Cards for personal use (i.e., e cards, birthdays, get well, special occasion, etc.) |
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Hazardous or radioactive materials and chemicals—purchase of or removal of. |
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Hospitality/Entertainment |
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Insurance (Contact Jim Johnson @ 1191) |
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Leases/Rentals (Liability issues – Contact Jim Johnson @ 1191 for further clarification) Also, there is a state contract for in-state & out-of state vehicle rentals. |
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Legal Services |
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Lodging (Use Corporate VISA card then process a Travel Expense Report (TER) for reimbursement. Also, see Policy Paper #36 http://www.uwsa.edu/fadmin/index3.htm |
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Maintenance Contracts |
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Meals & other miscellaneous travel expenses |
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Moving Expenses |
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Medical Services |
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Memberships/Dues (Process a Direct Pay Request and forward to Financial Services. Also, see Policy Paper #34 http://www.uwsa.edu/fadmin/index3.htm |
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Motor Vehicles |
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Paper (Central Stores stock item for non-specialty paper. Also, paper is a contract item. Contact Purchasing at 0405 or look in VendorNet for the contract) |
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Parking Permits |
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Party supplies for office parties/get-togethers |
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Payments to individuals, employees or students for any reason |
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Personal items (seasonal decorations, kleenex tissue, greetings cards, invitations, paper cups, plates, pictures, plants, radios, coffee pots, heaters, refrigerators, microwave ovens, potting soil and plants for office décor/use, etc.) |
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Phone cards |
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Printing (Letterhead, envelopes, brochures, flyers, posters, duplicating, forms, etc.) – Contact Brian Klinger at 0317 |
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Radioactive Materials (Contact Jim Johnson @ 1191) |
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Registration Fees pertaining to social/fundraising events (this is a personal expense and must be paid with personal funds) |
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Retirement gifts (plaques, etc.) |
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Serial Purchasing (splitting transactions that exceed $5,000 in order to avoid the bidding process. |
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Services (i.e., maintenance on equipment, window washers-- any type of service that requires a vendor to come on campus and provide a service – Liability issues involved. See Vendor Certificates of Insurance guidelines: http://www.uwsa.edu/oslp/rm/manual/part4/vendor_certificates.htm Also, go to VendorNet and click on the State Procurement Manual. Then click on PRO-D-34 Certificates of Insurance General Policies. See the NOTE on the next page to access VendorNet. |
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Taxi or limo service |
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Temporary Help/Clerical Labor |
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Travel (See Policy Paper # 36 http://www.uwsa.edu/fadmin/index3.htm or contact Travel Office at 0837 |
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Work Center Purchases |
NOTE:
For commodities and services available on Department of Administration (DOA) contracts refer to the VendorNet System--See link below. Once on the VendorNet System click on “Login”. Your user name and password is as follows:
http://vendornet.state.wi.us/vendornet/
Username: uwosh
Password: titans
Click on send
Under “View Only Information” click on “Numerical Listing of State Bureau of Procurement Statewide Contracts” You now have access to all the DOA contracts. Any contract beginning with the number: 10, 14 or 15 are considered mandatory contracts. Contracts beginning with 18 or 20 are considered Sole Source contracts that required a Governor’s Waiver.
Using the back button on your browser go back one page and click on “Other Contract Resources”
You can now access “UW Madison and UW System Purchasing Contracts
These are optional contracts that we can utilize.
Any questions regarding this link contact Purchasing at 0946.
