PURCHASING CARD RESTRICTION LIST
The Purchasing Card is intended for best judgment purchases (< $5,000). Purchases made with this card must comply with the Department of Administration and the UW Oshkosh Purchasing procurement policies and procedures.
The Purchasing Card MAY NOT be used to purchase the following:
| Item | Details & Contact Information |
|---|---|
| Air Fare, Rail, Bus Fares, Taxi & Limo's |
|
| Alarm/Security Systems |
|
| Alcoholic beverages, drugs or pharmaceutical products |
|
| Ammunition or firearms |
|
| Audio Visual Equipment |
Needs to be approved by Julie Lemanski (3351) in Media Services before purchase. |
| Buses | For Chartered buses such as Kobussen, Lamers, etc. you must contact Brian Klinger (0317) |
| Business Cards |
Can be purchased through Document Services. Visit their website to fill out an order form. |
| Capital equipment (> $5,000) or component parts |
|
| Cash Advances (ATM machines) |
|
| Central Stores Items |
Includes paper, batteries, band aids, etc. |
| Computer Hardware/Software |
Purchases must be coordinated through the Academic Computing Office (3020) |
| Consulting Services |
|
| Construction & Renovation Items |
|
| Donations or Contributions |
Including donations to individuals/organizations/vendors where part of the purchase price is applied to causes. |
| Expenses for faculty and staff recruiting or entertainment of prospective employees |
|
| Flowers/Gifts/Awards | Some accounts may allow for purchase of these items. Contact Susan Poff (0946) for further clarification or access to the UW System Policy Papers regarding these types of purchases. (See Policy Paper #46). |
| Food/Beverages | These purchases must be made with Meal or Beverage Requisitions and submitted to Michelle Highley in Dempsey 236. |
| Furniture | Contact Ramona Holdren (2006) |
| Gasoline/Fuel | |
| Gift cards |
|
| Greeting cards for personal use |
This includes birthdays, get well, special occasion, etc. |
| Hazardous or radioactive materials and chemicals |
This includes purchase or removal of such items. Contact Dan Strey (7008) |
| Hospitality/Entertainment | |
| Insurance | Contact Raazia Riffat (0410) |
| Leases/Rentals | For more information contact Michelle Highley (0837). There is a state contract for in-state and out-of-state vehicle rentals. |
| Legal Services |
|
| Lodging | The Corporate VISA card should be used for these transactions. Then process a Travel Expense Report (TER) for reimbursement. Also, see Policy Paper #36. |
| Maintenance |
|
| Meals & other miscellaneous travel expenses |
Meals taken during travel should be purchased using the Corporate VISA card and then processed using a Travel Expense Report (TER) for reimbursement. |
| Moving Expenses |
|
| Medical Services |
|
| Memberships/Dues | Must be processed using a Direct Pay Request (DPR). Submit to Michelle Highley (0837). For more information see Policy Paper # 34. |
| Motor Vehicles |
|
| Paper | This is a Central Stores stocked item. We have Mandatory State Contracts for paper purchases and Central Stores abides by these contracts. For questions regarding special paper purchases contact Purchasing (0405). |
| Parking Permits |
|
| Party Supplies |
Any items purchased for office parties or celebrations, including plates, cutlery, napkins, decorations, etc. |
| Payments to individuals, employees or students for any reason |
These payments should be processed using a Payment to Individual form and submitted to Michelle Highley in Accounts Payable. |
| Personal Items |
This includes seasonal decorations, facial tissue, greeting cards, invitations, paper cups, plates, pictures, plants, radios, coffee pots, heaters, refrigerators, microwave ovens, potting soil, and plants for office use. |
| Phone Cards |
|
| Printing | All purchases of letterhead, envelopes, brochures, flyers, posters, duplicating, forms, etc. must be processed through Brian Klinger (0317). |
| Radioactive Materials |
Contact Evan Schwalbe (4484) regarding such materials. |
| Registration Fees pertaining to social/fundraising events. |
These purchases are considered personal expenses and must be paid with personal funds. |
| Retirement gifts (plaques, etc.) |
|
| Serial Purchasing |
Serial Purchasing occurs when transactions which exceed $5,000 are split in order to avoid the bidding process. |
| Services | Including maintenance on equipment, window washers along with any type of service that requires a vendor to come on campus and provide a service. Purchasing services leads to liability issues. See Vendor Certificates of Insurance guidelines. Also go to VendorNet and click on the State Procurement Manual. Then click on PRO-D-34 Certificates of Insurance General Policies |
| Temporary Help/Clerical Labor |
|
| Travel | See Policy Paper # 36 or contact Michelle Highley (0837) |
| Work Center Purchases |
NOTE:
For commodities and services available on Department of Administration (DOA) contracts refer to the VendorNet System--See link below. Once on the VendorNet System click on “Login”. Your user name and password is as follows:
http://vendornet.state.wi.us/vendornet/
Username: uwosh
Password: titans
Click on send
Under “View Only Information” click on “Numerical Listing of State Bureau of Procurement Statewide Contracts” You now have access to all the DOA contracts. Any contract beginning with the number: 10, 14 or 15 are considered mandatory contracts. Contracts beginning with 18 or 20 are considered Sole Source contracts that required a Governor’s Waiver.
Using the back button on your browser go back one page and click on “Other Contract Resources”
You can now access “UW Madison and UW System Purchasing Contracts
These are optional contracts that we can utilize.
Any questions regarding this link contact Purchasing at 0946.
