PURCHASING CARD RESTRICTION LIST
The Purchasing Card is intended for best judgment purchases (< $5,000). Purchases made with this card must comply with the Department of Administration and the UW Oshkosh Purchasing procurement policies and procedures.
The Purchasing Card MAY NOT be used to purchase the following:
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Air Fare, Rail, Bus Fares, Taxi, and Limos |
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Alarm/Security Systems |
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Alcoholic beverages, drugs or pharmaceutical products |
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Ammunition or firearms |
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Needs approval from Julie Lemanski in Media Services. |
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Buses Chartered buses such as Kobussen, Lamers, etc. must contact Brian Klinger at 0317. |
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Business Cards Can be purchased through Document Service. Visit the website to fill out an order form. |
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Capital equipment (> $5,000) or component parts. |
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Cash Advances (ATM machines) |
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Purchase must be coordinated through the Academic Computing office. |
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Consulting Services |
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Construction & renovation items |
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Donations or contributions to individuals/organizations/vendors where part of the purchase price is applied to causes. |
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Expenses for faculty and staff recruiting or entertainment of prospective employees. |
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Flowers/Gifts/Awards Some accounts may allow for purchase of these items. Contact Susan Poff at 0946 for further clarification or access the UW System Policy Papers regarding these types of purchases. (See Policy Paper #46 http://www.uwsa.edu/fadmin/index3.htm ) |
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Food/Beverages |
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Furniture Contact Ramona Holdren at 2006 |
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Gasoline/Fuel |
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Gift Cards |
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Greeting Cards for personal use (i.e., e cards, birthdays, get well, special occasion, etc.) |
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Hazardous or radioactive materials and chemicals—purchase of or removal of. |
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Hospitality/Entertainment |
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Insurance Contact Raazia Riffat at 0410 |
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Leases/Rentals: For more information contact Michelle Highley at 0837. There is a state contract for in-state and out-of-state vehicle rentals. |
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Legal Services |
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Use Corporate VISA card then process a Travel Expense Report (TER) for reimbursement. Also, see Policy Paper #36 http://www.uwsa.edu/fadmin/index3.htm. |
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Maintenance Contracts |
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Meals & other miscellaneous travel expenses |
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Moving Expenses |
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Medical Services |
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Memberships/Dues Must be processed using a Direct Pay Request and submitted to Michelle Highley. Also, see Policy Paper #34 http://www.uwsa.edu/fadmin/index3.htm. |
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Motor Vehicles |
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Central Stores stocks various types of paper. Paper is a contract item, contact Purchasing at 0405 or look on VendorNet for the contract details. |
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Parking Permits |
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Party supplies for office parties and celebrations. |
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Payments to individuals, employees or students for any reason |
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Personal items This includes seasonal decorations, facial tissue, greetings cards, invitations, paper cups, plates, pictures, plants, radios, coffee pots, heaters, refrigerators, microwave ovens, potting soil and plants for office use. |
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Phone cards |
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Printing All purchases of letterhead, envelopes, brochures, flyers, posters, duplicating, forms, etc. must be processed through Brian Klinger at 0317. |
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Radioactive Materials Contact Evan Schwalbe at 4484 regarding such materials. |
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Registration Fees pertaining to social/fundraising events Such purchases are considered personal expenses and must be paid with personal funds |
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Retirement gifts (plaques, etc.) |
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Serial Purchasing Serial Purchasing occurs when transactions which exceed $5,000 are split in order to avoid the bidding process. |
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Services (Including maintenance on equipment, window washers along with any type of service that requires a vendor to come on campus and provide a service) Purchasing such services lead to liability issues. See Vendor Certificates of Insurance guidelines: http://www.uwsa.edu/oslp/rm/manual/part4/vendor_certificates.htm Also, go to VendorNet and click on the State Procurement Manual. Then click on PRO-D-34 Certificates of Insurance General Policies. See the NOTE on the next page to access VendorNet. |
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Temporary Help/Clerical Labor |
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See Policy Paper # 36 http://www.uwsa.edu/fadmin/index3.htm or contact Michelle Highley at 0837 |
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Work Center Purchases |
NOTE:
For commodities and services available on Department of Administration (DOA) contracts refer to the VendorNet System--See link below. Once on the VendorNet System click on “Login”. Your user name and password is as follows:
http://vendornet.state.wi.us/vendornet/
Username: uwosh
Password: titans
Click on send
Under “View Only Information” click on “Numerical Listing of State Bureau of Procurement Statewide Contracts” You now have access to all the DOA contracts. Any contract beginning with the number: 10, 14 or 15 are considered mandatory contracts. Contracts beginning with 18 or 20 are considered Sole Source contracts that required a Governor’s Waiver.
Using the back button on your browser go back one page and click on “Other Contract Resources”
You can now access “UW Madison and UW System Purchasing Contracts
These are optional contracts that we can utilize.
Any questions regarding this link contact Purchasing at 0946.
