Materials Distribution Services (MDS)
Materials Distribution Services (MDS) is a materials distribution center that receives, stocks, and delivers commonly used items to government customers. MDS also provides an online ordering system with some Prime State Contract Vendors to purchase goods in a single shopping experience. The current vendors on their web site include Staples Advantage, Grainger, VWR, Fisher Scientific & Sigma- Aldrich.
The SciQuest Upgrade
Material Distribution Services (MDS) has recently decided to upgrade their E-Commerce software to a third-party E-procurement solution called SciQuest. SciQuest will provide a number of new features and benefits to our shopping experience. The new SciQuest/MDS integration is scheduled to launch in March 2013 as “Shop @ UW”.
Shop @ UW will provide a number of new features and allow MDS to increase the number of vendors from 7 to 40 web-based storefronts. It will also provide users to an intuitive electronic ordering method, a guarantee of contract pricing, comparison shopping and ordering from multiple vendors simultaneously, electronic payment and in most cases, next day delivery.
MDS-Shop@UW Feedback Session
Shop@UW staff would like your input regarding Shop@UW. Staff from UW-Madison will be coming to UW-Oshkosh on Wednesday, November 11th to host feedback sessions and gather input from anyone who has used Shop@UW and wants to attend. They want to hear what is working, what can be improved, input on the Shop@UW website, training documents and videos, product selection, etc. It is the goal to improve the usability of Shop@UW to make friendlier to use. In addition, they will be performing a training session on Shop@UW. This will be an opportunity for you to either receive refresher training and learn more details on sorting, creating favorites, reporting, etc. or receive training if you have not yet done so regarding Shop@UW. Each session will have limited seating, so it is important to schedule your session ASAP. (Click for session offerings)
Describes the new processes for MDS/Shop@UW account holders and their supervisors. (click here)
This Shop@UW set-up form is to be used to obtain a new MDS account. Fill out all information and return completed form to Purchasing in Dempsey 236.
This purchase log is used to log all Shop@UW monthly purchases. Briefly stating what was purchased and why.
Pre-Post Allocation Tool (PAT Tool)
The Pre-Posting Allocation Tool (PAT) can be used to view current monthly transactions and change or split the funding for procurements from Shop@UW before they are posted to the Shared Financial System (SFS).
MDS will post all transactions for each MDS account in PAT on a nightly basis. Account holders may log into PAT, http://www.bussvc.wisc.edu/shopuw/PAT/PATLogin.html, to view all monthly charges and if necessary reallocate the funding any time during the current month and up to noon on the third business day of the following month.
On the third business day of the following month at noon, transactions will be locked and further changes will not be allowed within PAT. Please use the following link to review of the MDS PAT Deadline Calendar: http://www.bussvc.wisc.edu/shopuw/PAT/PATCalendar.html