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General Purchasing Guidlines

There are many mandatory state contracts that we required to utilize. The mandatory contracts are the first resource when making a purchase. Mandatory contracts are available through the Department of Administration website found here:

If no mandatory contracted vendor is available for your commodity or service, an official procurement process is required per State law.

Procurement Cost Tiers


Considered "Best Judgement" purchases. If it is anticipated that > $5000 will be spent on commodities or services to the same vendor within the fiscal year, an appropriate procurement process must be conducted.
>$5,000-$50,000 A minimum of three (3) bids must be submitted to qualified vendors who can provide the commodity or service.
Official State of Wisconsin sealed bid is required. The procurement is publicly posted.


 For any annual services exceeding $50,000 a Cost Benefit Analysis (CBA) is required for review and approval prior to the procurement process. More information on CBA and requirements found here:


Regardless of Dollar Value

The chart below will assist in the purchase of commonly purchased items at the University. The contact person listed will assist in the purchasing process and be available for questions regarding products or vendors. For questions regarding items not identified below please contact the Purchasing Office x0405 for assistance and clarification.


Process Contact Person
Audio Visual Equipment
State Contract Available on cameras, projectors, camcorders, etc.

Contact Information Services for approval/assistance in the purchase of this equipment.
Help Desk (x3020)
Bus Rental -
School or Coach Buses

University Contract for Bus Services

Contact Kobussen (School) or Lamers (Coach) for assistance in rentals.
Brian Klinger (x0317)
Business Cards & Printing
Contact Document Services for Business cards, Letterhead, Envelopes
Patty Adkins (x1122)
Cell Phones
There is a mandatory state contract for cell phones.

Contact Purchasing to assist in determining which mobile device and plan will best meet your needs.

Copy Paper
There is a mandatory state contract for all types of copy paper which are stocked at UW-Oshkosh Central Stores.

Order through Central Stores website
Dan Strey (x7008)
Copy Machines -
Leased and Used
Mandatory State Contract

Contact Information Technology Help Desk to submit a request for a new or refurbished copier.
Barry Gauthier (x1012)
Computer Hardware, Software and Peripherals
State Contracts Available.

Purchases must be coordinated through Information Technology to ensure compatibility with campus standards as well as being able to be supported by Information Technology.

Special Note: Do not use Visa card for any computer hardware/software purchase totaling over $100.00 without approval by purchasing or Academic Computing.
Lauren Knaapen (x2368)
Furniture & Facilities Related Projects
There are various mandatory state contracts for furniture.
Complete the Renovation/Furniture Request.
Susan Poff (x2006)
Software as a Service (SAAS)
Contracts available, if not on contract must follow standard procurement rules.

Contact Information Technology for consultation on software that satisfies the department's requirements.
Laura Knaapen (x2365)
Office Supplies
Mandatory State Contract with Staples. Order using your department Shop@UW account to receive contract pricing.

Contact Administrative Services for any contract details or concerns.
Susan Poff (2006)
Printing - Off Campus
Mandatory State and Local Contracts available.

If projects are unable to be produced by Document Services or it is more cost effective for off-campus production, contact Patti Adkins for Contracted Vendors.
Patti Adkins (x1122)
Scientific Equipment and Supplies
State Contracts available.

Contact the Purchasing Office for further details on vendors.
Any time a vendor comes on campus and provides a service (i.e. maintenance and/or repair of equipment, entertainment services, facility rentals, cleaning, etc.).

All Contracts that need a signature must first go through Vice Chancellor of Administrative Services Office for review and signature.




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by Metke, Angela M last modified Jan 14, 2016 04:32 PM
Contact Information

Administrative Services

800 Algoma Blvd.

Oshkosh WI 54901-3551

Dempsey 236

(920) 424-3990

Student Financial Services

(Tuition Billing Questions)

(920) 424-1332

Financial Aid Office

(920) 424-3377