Purchasing/Printing Requisition Deadline Dates
Must be received in Purchasing by:
| March 21. 2012 |
New purchase requisitions over $25,000 that require Governor’s or Contractual Service Waiver |
| April 6, 2012 |
Purchase requisitions over $25,000 that require sealed bids |
| April 27, 2012 |
Purchase requisitions less than $25,000 that require bidding |
| May 11, 2012 |
Purchase requisitions of any dollar amount ordered directly from a State contract |
| May 18, 2012 |
All change order requests for existing purchase orders |
| June 22, 2012 |
The last cycle of FY12 ends on this date. Purchases made after this date will be posted to FY13. Cardholders should consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 15, 2011, that relate to FY12. Caution should be given to timing of all purchases during this timeframe. |
Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin Controller’s Office. Requisitions received after the deadline dates will be charged to FY13. Requisitions chargeable to FY13 may be submitted at any time; please clearly mark these orders “FY13.” If the order is a repeat of the prior fiscal year’s order, e.g., maintenance agreements and blanket orders, please cite the
FY12 purchase order number for the requisition. The use of P-Cards is preferred in lieu of blanket orders. For additional information, call Brian Klinger, x0317.
NEW FISCAL YEAR PURCHASE REQUISITION PROCEDURES
Departments may start submitting purchase requisitions for the new fiscal year 2011/2012 at any time. The following instructions should be followed when entering new fiscal year requisitions:
New fiscal year purchase requisitions submitted BEFORE July 2, 2011 must have the date entered as July 2, 2011.
Save all requisitions to your hard drive under the requisition number. Email them as an attachment to "pssfs" together with supporting document attachments such as quotes, waivers, etc. Please reference your requisition number in the email subject line.
NOTE: New year purchase orders will not be submitted to the vendor prior to July 2nd. Since the purchase orders will not be released before Tuesday July 5th (due to the holiday weekend), please make sure any quotes related to your requisition will still be valid.
If you have vendor invoices associated with the requisition be sure to send the originals to Purchasing in Dempsey 236 so they can be matched with your requisition and given to Accounts Payable for processing when the purchase orders are released.
If you have any questions contact Terry Rudolph at 424-0405 or rudolpht@uwosh.edu
