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UWO Fiscal Year - 2013 Deadline Dates

March 15, 2013

TO:    Campus Clients

FR:    Shawn Kelly
          Division of Administrative Services

RE:    FY-End 2013 Deadline Dates


Please note the following deadline dates for the remainder of FY13, i.e. dates by which transactions will be posted to FY13. These dates apply to all funds, regardless of funding source.

Budget and Expense Transfer Deadline Date – Must be received in Administrative Services by:

June 14, 2013 All budget and expense transfers (e.g., Transaction Transfer Requests-TTR)

 

Purchasing/Printing Requisition Deadline Dates – Must be received in Purchasing by:

March 22, 2013
New purchase requisitions over $25,000 that require Governor's or Contractual Service Waiver.
April 5, 2013
Purchase requisitions over $25,000 that require sealed bids.
April 26, 2013
Purchase requisitions less than $25,000 that require bidding.
May 10, 2013
Purchase requisitions of any dollar amount ordered directly from a State contract.
May 17, 2013
All change order requests for existing purchase orders.

 

Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin. Requisitions received after the deadline dates will be charged to FY14. Requisitions chargeable to FY14 may be submitted at any time; please clearly mark these orders “FY14.” If the order is a repeat of the prior fiscal year’s order, e.g., maintenance agreements and blanket orders, please cite the FY13 purchase order number for the requisition. The use of P-Cards is preferred in lieu of blanket orders. For additional information, call Brian Klinger, x0317

 

P-Card Deadline Dates - Must be submitted by:

June 21, 2013
The last cycle of FY13 ends on this date. Purchases made after this date will be posted to FY14. Cardholders should consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 14, 2013, that relate to FY13. Caution should be given to timing of all purchases during this time-frame.

 

MDS Deadline Dates - Must be submitted by:

June 15, 2013
MDS purchases for the FY13 should be purchased before June 15th to ensure all purchases are billed in the FY13.
 June 28, 2013
 The last Materials Distribution Service (MDS) billing cycle of FY13 closes at 10:00pm on this date. All reallocation's need to made before 10:00pm on June 28th.


Other Deadline Dates - Must be received in Administrative Services by:

June 14, 2013
All travel activities, e.g. Travel Expense Reports -TER, Direct Payment Requests -DPR, Payment to Individual Reports -PIR, for registrations, transportation, etc.
June 14, 2013
Transfers, direct charge invoices, and chargebacks, e.g. Transaction Transfer Requests -TTRs, Direct Payment Requests -DPR's, Payment to Individual Reports - PIR's, etc.
June 14, 2013
Blanket orders will be closed.
June 14, 2013
Salary/Payroll activities, e.g. Salary/Payroll Transfers - Direct Retros, Personnel Transaction Forms - PTF, Student Lump-Sum Payments, etc.

 

 

Postal Services Deadline Date:

June 14, 2013
Last date to charge postage to FY13.

 

Document Services Deadline Dates:

June 14, 2013 Final meter counts on copiers are due.
June 14, 2013
Last date to charge Document Services printing work orders to FY13.

 

Central Stores Deadline Dates:

June 14, 2013 Last date to charge Central Stores orders to FY13.
June17-21, 2013 Central Stores will be closed for FY14 orders in order to perform a physical stock inventory.

 

Human Resources:

Payroll Pay Period Ending
Student employees June 29, 2013
Classified employees June 29, 2013
Unclassified employees June 30, 2013

 

June 7, 2013
Last date to notify HR of account funding source changes for FY13.

Please contact the following Administrative Services staff members if you have questions:

Activity Staff Member
Campus Phone Ext.
Accounts Payable and Travel
Michelle Highley
0837
Budget/Expense Transfers
Jennifer Borgmann
3219
Central Stores Orders
Tyler Vanden Bloomer
3443
Chargebacks, TTR's and Journal Entries
Brenda Hallman
3149
Classified Payroll
Jodi Anthony
2070
Document Services Orders
Patricia Adkins
1122
Financial Services - General Questions
Shawn Kelly
3483
Internal Audit
Raazia Riffat
0410
P-Card Program and MDS Administrator
Susan Poff
0946
Postal Services Charges
Warren Potratz
1145
Purchasing/Printing Orders
Brian Klinger
0317
Student Payroll
Jessica Kleier
0216
Unclassified Payroll
Lynne Elder
1412

 

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by Poff, Susan L. last modified May 20, 2013 02:12 PM
Contact Information

Administrative Services

800 Algoma Blvd.

Oshkosh WI 54901-3551

Dempsey 236

(920) 424-3990

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(Tuition Billing Questions)

(920) 424-1332

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(920) 424-3377