UWO FY - 2012 Deadline Dates
March 14, 2012
TO: Campus Clients
FR: Lori Worm, Associate Vice Chancellor
Division of Administrative Services
RE: FY-End 2012 Deadline Dates
Please note the following deadline dates for the remainder of FY12, i.e. dates by which transactions will be posted to FY12. These dates apply to all funds, regardless of funding source.
Budget and Expense Transfer Deadline Date – Must be received in Administrative Services by:
| June 15, 2012 | All budget and expense transfers (e.g., Transaction Transfer Requests-TTR) |
Purchasing/Printing Requisition Deadline Dates – Must be received in Purchasing by:
| March 21, 2012 | New purchase requisitions over $25,000 that require Governor’s or Contractual Service Waiver |
| April 6, 2012 | Purchase requisitions over $25,000 that require sealed bids |
| April 27, 2012 | Purchase requisitions less than $25,000 that require bidding |
| May 11, 2012 |
Purchase requisitions of any dollar amount ordered directly from a State contract |
| May 18, 2012 | All change order requests for existing purchase orders |
| June 22, 2012 |
The last cycle of FY12 ends on this date. Purchases made after this date will be posted to FY13. Cardholders should consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 15, 2012, that relate to FY12. Caution should be given to timing of all purchases during this timeframe. |
Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin. Requisitions received after the deadline dates will be charged to FY13. Requisitions chargeable to FY13 may be submitted at any time; please clearly mark these orders “FY13.” If the order is a repeat of the prior fiscal year’s order, e.g., maintenance agreements and blanket orders, please cite the FY12 purchase order number for the requisition. The use of P-Cards is preferred inlieu of blanket orders. For additional information, call Brian Klinger, x0317
Other Deadline Dates – Must be received in Administrative Services by:
| June 15, 2012 | All travel activities, e.g. Travel Expense Reports-TER, Direct Payment Requests-DPR, Payment to Individual Reports-PIR, for registrations, transportation, etc. |
| June 15, 2012 | Direct charge invoices and chargebacks, e.g. Transaction Transfer Requests-TTRs, Direct Payment Requests-DPRs, Payment to Individual Reports-PIRs, etc. |
| June 15, 2012 | Blanket orders will be closed. |
| June 15, 2012 | Salary/Payroll activities, e.g. Personnel Transaction Forms-PTF, Memos to Payroll, Student Lump-Sum Payments, etc. |
Postal Services Deadline Date:
| June 15, 2012 |
Last date to charge postage to FY12 |
Document Services Deadline Dates:
| June 13, 2012 | Final meter counts on copiers are due. |
| June 15, 2012 |
Last date to charge Document Services printing work orders to FY12 |
Central Stores Deadline Dates:
| June 15, 2012 | Last date to charge Central Stores orders to FY12 |
| June18-21, 2012 | Central Stores will be closed for FY13 orders in order to perform a physical stock inventory. |
Human Resources – Last Payrolls to Post in FY11:
| Payroll | Pay Period Ending |
|---|---|
| Student employees | June 16, 2012 |
| Classified employees | June 16, 2012 |
| Unclassified employees | June 30, 2012 |
Please contact the following Administrative Services staff members if you have questions:
| Activity | Staff Member | Campus Phone Ext. |
|---|---|---|
| Accounts Payable and Travel |
Kelly Doehler |
0837 |
| Budget/Expense Transfers |
Jenny Borgmann |
3219 |
| Central Stores Orders |
Tyler Vanden Bloomer |
3443 |
| Chargebacks, TTRs and Journal Entries |
Brenda Hallman |
3419 |
| Classified Payroll | Jodi Anthony | 2070 |
| Document Services Orders | Patricia Adkins | 1122 |
| Financial Services-General Questions | Shawn Kelly |
3483
|
| Internal Audit |
Raazia Riffat | 0410 |
| P-Card Program | Susan Poff |
0946 |
| Postal Services Charge | Warren Potratz | 1145 |
| Purchasing/Printing Orders |
Brian Klinger | 0317 |
| Student Payroll | Jessica Kleier | 2095 |
| Unclassified Payroll | Becky Kissinger |
1412 |
