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No-Cost Extensions
Federal regulations provide a set of criteria for approving a one-time
extension of the expiration date of a federal award for up to twelve months.
The extension may be issued unless one or more of the following conditions
apply:
- The terms and conditions of the award prohibit the extension.
- The extension requires additional federal funds.
- The extension involves any change in the approved objectives or scope of
the project.
Agencies must approve a no-cost extension longer than twelve months. If the
University approves a request for an extension of less than twelve months and
the principal investigator subsequently wishes to lengthen that time period to a
total of twelve months or longer, agency approval must be sought.
The Letter of Request: The principal investigator must prepare
a letter describing the need for an additional period of time to complete the
project objectives. The letter must address programmatic issues and may describe
justifiable delays, such as the loss of a skilled technician. The fact that
there may be money remaining in the project's account is not sufficient reason
for an extension. If the sponsor approval must be sought, the letter should be
addressed to the grants officer but sent first to our Office of Grants and
Sponsored Programs for an authorizing signature.
The Timing of the Request: If sponsor approval must be sought, and if
the sponsor is a federal agency, requests to extend a project period must be
received by the agency at least 10 days before the expiration date of the grant,
unless otherwise specified.
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