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Identity Finder Lite Scan

Campus-wide security software that is used to find Personally Identifiable Information (PII) that may be at risk of being exposed to data loss.

Starting Tuesday 5/6/2014 at 8am, Academic Computing will begin the ldentity Finder lite scan on campus Windows computers to establish the campus baseline of Personally Identifiable Information (PII) that may be at risk of being exposed to data loss.  There is no intervention required on your behalf, no files or data will be altered or deleted, and there will be minimal effect on computer performance.  For further details please read below.

Who is affected?

Campus-owned Windows computers that are members of the UWOAD domain. Network drives,  server-based systems, Mac OS, and personal computers are out of scope for this baseline scan. Some of you have expressed interest in checking your personal computers. You can access an evaluation scan from the Identity Finder’s web page. There is currently no Mac client but Identity Finder is working on one. Network drives and server-based systems will be included later in departmental interactive scans.

What is classified as PII?

The PII included in the scan is defined as Social Security, credit card, bank account, driver license, and passport numbers.

What will I see?

Nothing will appear on the screen.

What will happen during the scan?

The campus lite scan will scan the Windows User directory. No files or data will be deleted. You can use the computer while the scan occurs.  Results of the scan will be reported to Identity Finder management console.  The report is encrypted and will include the last 4 digits of the PII detected, the type of PII identified, folder path, and file type.

When will this occur?

The scan will be active from May 6 through May 16. The lite scan will occur only once on each computer to provide us with baseline data.  The extended time frame is intended to ensure that we collect as much data as possible.

Why is this being done?

We will be using an initial lite scan of the entire campus to help us prioritize which departments to work with more closely to protect employee, student, and customer data. The lite scan approach was recommended by the project team, which includes IT and other university staff. It was also discussed and approved by the Faculty Senate, Senate of Academic Staff, University Staff Council, and Vice Chancellors.

These efforts are intended to preserve the University's reputation, limit campus exposure to data theft, and protect our students/faculty/staff.  To secure campus PII in a cost effective manner, it is paramount to be aware of where the PII resides. We will follow up the lite scan with an interactive process, working with high risk departments to remove or protect PII. These interactive scans will not begin for at least another month and we will work closely with the departments to schedule and complete this work.

Where do I find more information?

The Identity Finder Team does have a presence on the Academic Computing website.  You can read the FAQ page regarding Identity Finder by browsing to:

www.uwosh.edu/acs/services/identity-finder

If there are any other questions you may have, please send us your questions via email  at identityfinder@uwosh.edu.