AGENDA TOPIC

DISCUSSIONS, CONCLUSIONS AND RECOMMENDATIONS

ACTIONS/FUTURE AGENDA ITEMS

Call to Order

DV: Call to order 1:34 pm.

Minutes

DV: Approved as distributed by email

Announcements

q       DV: OSA has been asked to provide 2 new student members, but we’ve heard nothing. Faculty Senate has not yet approved a COLS faculty member to replace Dr. Borgerding, but Dr. Fournier is the likely appointee. Copy of current roster handed out.

q       DV: Reviewed Provost’s June 18, 2004 memo (fresh copy handed out) accepting our May 2004 recommendations and directing that the Total Intake Model (TIM) be in place Sept 2005, with AY 04-05 as the transitional year.

q       LF: Preparatory to TIM, the UARC has been substantially reorganized: 4 new advisors; no more “coordinators” but Assistant Directors instead; 4 programmatic areas identified (Faculty Advising, Academic Support, Peer Advising, Adult & Transfer Advising); handout of new personnel organization provided; discussion & Q/A with LF followed.

q       DV & LF: Super EARLY call for faculty to attend NACADA Summer Institute in 2005 (June or August, dates tba). It’s Mon – Fri, all expenses paid, great experience for faculty interested in advising. ACCAA members have priority but should also nominate interested faculty from their Colleges.

q       DV & LF: Call for ACCAA faculty volunteers to serve on the new Faculty Advising Training Workgroup (collaboration between Faculty & UARC). This group’s work will bridge the broadest recommendations made by the ACCAA and the detailed implementation of those recommendations by the Faculty and UARC. Wish to have 1 faculty member from each college in the Workgroup. David Jones volunteered for the COLS. Now -- what about CON, COBA, COEHS?

q       LF: Last year, the Deans were awarded a set-aside of $75,000 (split based on # of majors in each College) to which grant application for advising related activities could be made. Time was very short. Deans agreed on a collective proposal to set up Peer Advising Training; the Differential Tuition Committee (a student committee) has not yet ruled on the proposal (actual deadline isn’t clear). Discussion ensued with the consensus being that Peer Advisors would turn over far too often (due to graduation) for this to be the best investment of limited funds. The concept of faculty Master Advisor programs was floated as a possible model for an alternative investment in faculty. DV was charged with drafting a memo to the Provost to urge him to encourage the Deans to consider a proposal that would result in Faculty Advisor training instead, at this critical point in the transition period to TIM.

q       LF will be sending us all an email soon that elaborates on the 4 programmatic areas.

q       When NACADA dates are set, you will be notified.

q       We need 1 faculty volunteer each from CON, COBA, & COEHS for the Faculty Advising workgroup.

q       DV will circulate a draft memo to the Provost urging him to urge the Deans to consider DT proposals that support Faculty training rather than Student training. Please make corrections & additions so that this memo can get to the Provost asap.

 Old Business

q       DV: Diff Tuition has provided $20,000 to fund creation of somewhat uniform Advising (or “Undergraduate Studies”) web pages for every Dept or Program on campus. Last meeting, we had drafted a set of content items that we believed all of these should include (fresh copy of April 8 version handed out). Examples of existing good efforts include (but are NOT limited to) COBA’s web site & Math Dept’s hard-copy handbook. Brian Ledwell is project manager and is currently creating a template web page; students will be paid to flesh the pages out. ACCAA to help determine the content of the template. Funds expire on June 1 2005, so the plan is to obtain Dept/Program info (in Word.doc format) by Jan 1 2005 to give the team time.

q       ALL: review existing web pages & handbooks for desirable common content and forward recommendations to DV, who will pass them on to Brian.

q       ALL: assist this fall’s drive to get info from your own College’s Depts/Programs in a timely fashion.

Adjournment / Items for Next Agenda

Meeting adjourned at 3:01 pm.

Items for next time:

New Business:  Time is of the essence, so the web page discussion will be put into the “homework” category for now. Next meeting we will concentrate on “Construction of 2 or 3 TIM submodels” to offer to Departments and Programs considering how to implement the TIM by Sept 2005.  Please review the tan handout from last year that diagrams the TIM. CONTACT DV IF YOU NEED A NEW COPY OF THIS DOCUMENT!

NEXT MEETING: Friday Oct 15, 1:30-3:00 pm in Dempsey 301.