Oct 7, 2005 Meeting

AGENDA TOPIC

DISCUSSIONS, CONCLUSIONS AND RECOMMENDATIONS

ACTIONS/FUTURE AGENDA ITEMS

Call to Order

DV: Call to order 1:35 pm.

Minutes

Sept 2005 minutes were not approved because BL’s changes had not been made. DV will make the changes and re-distribute for approval in Nov.

Announcements

1.       DV: Jean Erdman (COEHS Faculty) has been replaced by Don Hones (COEHS Faculty), who was welcomed.

2.       DV: Terry Olson (Classified Staff) can’t make our Friday meetings and asks if she should resign. Consensus was NOT to replace her due to her expertise with campus affairs and her history on the Council; unless she feels she cannot keep up with ACCAA business through the minutes. She is always welcome to submit her ideas in writing or otherwise. DV will relay this to her and update Council in Nov.

3.       DV: STARs are now online (only!) and Registration Office has begun training sessions for F/IAS on how to access them.  LF: Registration’s Julie Wilkinson & Scott Johnson can also come to a dept/program and give that training session to multiple people. A UARC workgroup is creating a program to teach F/IAS how to interpret STARs efficiently.  BL: those sessions should include participant evaluation of several actual STARs (names/IDs removed), then a “post mortem” session with a trainer to make sure nothing was missed.  MD: whom to consult if a STAR included a flagged transfer credit problem? LF: students should report to the UARC for direct help or direct referral as the situation requires. Direct referral is a time saver, not a case of being “bounced”.

4.       DV: UW System has requested that UWO send a delegation of 4-6 persons to an advising assessment workshop on Fri Oct 21, 2005 (all day session, travel & lunch provided).  Great opportunity to get started on designing assessment of our adoption of TIM. Short notice could not be avoided. DV called for Council members to attend. LF is going. DV can go if her class can be covered. JS might be able to go (later found out he cannot). DM can go and MD will try to get out of his classes.

DV to send email to COBA and COEHS to urging F/IAS or student participation from those Colleges on this delegation.

Old Business

1.      LF: brought edited copies of proposal that was funded by student Differential Tuition Finance Cmte; edits reflected cuts made by DTFC. The Professional Development Awards program was awarded $67,500. LF went thru the Professional Development Awards program with Council. Saw how the money would be divided among the Colleges based on student headcount.  Will be further divided amongst depts/programs within COLS also by headcount. LF asked for assistance editing DRAFT memo to Deans explaining the funding mechanism. Discussion ensued. Key points: groups not paying differential tuition (e.g. graduate school) are ineligible; the initial request for a share of the money (which must state how the dept/program advises and how the activities therein that justify the request) must be followed up by a year-end report listing how awarded funds were disbursed (person’s name plus amount); the expenditures made using the funds; and a justification of the expenditures’ relation to instruction or advising. BL initiated discussion of how not to duplicate-purchase items that more than one person or program might use for instruction or advising.

2.      LF: The Master Advisor program was awarded $7,500. No time to go through in detail, but guest Linda Amburgy reported on the progress made by her workgroup in planning for this program. Priority seems to be to get word out to Colleges to start awarding monies from Professional Development Awards program; Master Advisor program will be set up a little later.

3.      DV: quickly spoke about advising web pages (more next month), distributed handout of the type of “map” that she has found very helpful in working with web designer Brian Ledwell. He can take content in Word documents and make them into pages, but he needs explicit guidance for the linkage patterns of various pages.

Adjournment / Items for Next Agenda

Meeting adjourned at 3:00 pm.

Items for next meeting:

• Sept 2005 minutes approval
• October 2005 minutes approval
• Reply from Terry Olson
• Status of Master Advisor program; any nominations?
  • Council to co sponsor Faculty College on MA program
• Status of advising web pages
• Status of campus awareness of TIM transition
• Accreditation is coming, advising is a topic

Next meeting: November 4, 2005 1:30-3:00pm

POSSIBLE PERMANENT ROOM CHANGE TO HALSEY 457, WATCH FOR CONFIRMATORY EMAIL