AGENDA TOPIC

RESPONSIBLE PARTY

DISCUSSIONS, CONCLUSIONS AND RECOMMENDATIONS

ACTIONS/FUTURE AGENDA ITEMS

Review of Sept

Minutes

Dana Vaughan

Called to order 9:05am.  September minutes approved with the exception of font being too small per John Strous.  Introduction of two new student members: Matt Zimmerman and Chris Wright.  New member list given to all.

Resolution to provide minutes in 12 point font from now on.

New Business: Is a co-Chair desirable for this Council?

Dana Vaughan

Dana Vaughan pointed out that, with the replacement of Jane Reinhardt as a student member, the Council was now chaired by herself. Does the Council wish to have a new co-Chair elected?  Mike Godfrey nominated Matt Zimmerman as co-Chair but Matt declined. John Strous moved that Dana Vaughan continue as sole Chair of the Council.  Passed unanimously. 

Dana Vaughan now serves as sole Council Chair.

Old Business: Progress of Advising Changes to Date

Lynn Freeman

Discussion regarding summer programs (Odyssey), Freshman seminars, Web pages, General requirements for freshmen, TBIS, PBIS, Shared Theme Resident halls.  Programs in place already are Odyssey, Peer Mentoring, Web pages are left to the Department for information and up keep.  Lynn Freeman is to meet with Paul Jacobson and Nona Wilson about possible frosh seminar for additional information and will share it with the council. There is a video in the UARC about frosh seminars.  She also discussed grants applied for, and said she would look into grant opportunities from the Lilly Foundation, Kimberly Clark, PIPS.

Old Business: the Total Intake Model for Advising

 Lynn Freeman

All students come through the UARC until certain requirements are met and the student is accepted into a major; then the student would see the major’s College or Department for advising.  Transfer/Re-entry students would also begin in the UARC. Should any student become Undeclared, s/he would come back to the UARC for advising. We would want to create a “web” so students do not fall through BUT that in no way means that a student cannot see a faculty advisor at any time. Dana Vaughan read from the book Academic Advising, A Comprehensive Handbook, pg 198 in reference to advising on total intake.  She made the point that proper recognition & reward would be needed for faculty advising to be optimized

.

New Business

John Strous

The paper Timetable has been eliminated; this puts all advisors in the position of relying on TitanWeb/PeopleSoft, which is difficult to use and extremely slow.  No training has been given to faculty advisors either, who find themselves at a tremendous disadvantage now.   It was unanimously voted to send a formal recommendation from the ACCAA to the Provost to recommend either reinstitution of the paper Timetable OR a web page that could be printed out that simulates the paper Timetable.

Memo sent to the Provost from the ACCAA

Adjournment/Items for Next Agenda

Items for next time:

Call to order.

September minutes to correct/add/approve.

Old Business: update on Timetable/PeopleSoft issue.

Old Business: Endorsement of Total Intake Model; general framework for its implementation.

New Business: Roles of various participants in the advising process defined; general framework for their implementation.

New Business: Items brought by Council members.

Adjourn.

Meeting adjourned

Next meeting is Thursday November 20 9:00 a.m. in Dempsey 301.