Advisory Council for Comprehensive Academic
Advising
Members Present: Susan Cramer, Tom Fojtik, Lynn Freeman, Mike Godfrey, David Jones, Dale Meinholz, John Strous, Dana Vaughan, Pam Zachman. Guests: Sam Adams, Morris Hampton, Gary Simonsen, Rebecca Spurlock. Recorder: Dana Vaughan
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AGENDA TOPIC |
DISCUSSIONS,
CONCLUSIONS AND RECOMMENDATIONS |
ACTIONS/FUTURE
AGENDA ITEMS |
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Call to Order |
DV: Call to order 1:33 pm. |
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Minutes |
DV: April 2005 minutes approved as distributed by email. |
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Announcements |
LF: Faculty Senate has met and for Fall 2005: Mihoko Watanabe will replace Karen Fournier as a COLS faculty representative. Bryan Lilly will replace Mike Godfrey as the COBA faculty representative. Jean Erdman will replace Susan Cramer as the COEHS faculty representative. Pam Zachman was reconfirmed as the CON faculty representative. |
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Old Business |
Brian Ledwell (IDEA Lab) showed the Biology Department’s new advising web page and explained which features would be customized to each department/program and which would be common boilerplate content for all of them. LF: The Differential Tuition Committee met with her this past week to get clarification on some points of the Faculty Advisor Development proposal that was submitted. There are concerns about the criteria for the development awards. A decision on the proposal is expected by the end of Spring interim. The UARC’s Morris Hampton, assisted by Gary Simonsen and Rebecca Spurlock, presented the Center’s preparations to date for an online Faculty Advisor resource termed the “Faculty Pathway”. Three handouts provided the discussion framework. There will be a customized Faculty Pathway for each College, including a Faculty Advisor Handbook. Key features of the web site will include links to pre-existing online documents such as the Bulletin; instructions on how to read the STAR; and over-writable electronic forms commonly used by Faculty Advisors (e.g. add cards). MH covered the goals of the Faculty Pathway; showed an example of the planned web site; explained that the timeline for the prototype was July 1, 2005, and full implementation on August 1, 2005; and then asked for ACCAA input about what other FAQs that Faculty were likely to have. Many suggestions were offered. DM: Students are concerned about the upcoming advising transition because they don’t know what is happening. Discussion about a late summer/early fall “advertising” campaign ensued. Most departments/programs have not yet reported their Faculty Advising structure, so there is some information that is just not yet available. Next fall, the Registrar will be sending mass, official emailings including notification that the STAR is now an online document. Suggestions: the UARC could prepare an insert to be included in an early edition of the Advance-Titan in the fall. Instructors could make announcements during the first week of classes. Departments/Programs could post signage at official bulletin boards or hold group information sessions. Students will have a few weeks in the fall before they have to start registering for Spring classes, so there will be time to get the word out. DV: Of all the Departments/Programs on campus, fewer than a dozen filed an advising transition report by the May 1 deadline. Of those received, some have complied with the Total Intake Model and some have not. The consequences, if any, of noncompliance are not the purview of the ACCAA. |
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New Business |
A possible meeting time for Fall 2005 semester was discussed. ACCAA members are asked to keep 1:30-3:00pm on the first Friday of every month open for now; DV will email all members in late August to try to fix a meeting time. |
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Adjournment / Items for Next Agenda |
Meeting adjourned at 2:50 pm. Items for next meeting:
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Next meeting: September,
2005 details TBA, but PLEASE keep the first Friday of each month,
1:30-3:00pm, open! |