AGENDA TOPIC

RESPONSIBLE PARTY

DISCUSSIONS, CONCLUSIONS AND RECOMMENDATIONS

ACTIONS/FUTURE AGENDA ITEMS

Call to Order

Dana Vaughan

Call to order 1:02 pm.

Minutes

Dana Vaughan

Minutes of February meeting (March lacked a quorum) were approved as distributed.

Announcements

Dana Vaughan

q       Robert Urofsky has resigned from this Council and Faculty Senate is in the process of selecting his replacement. 

q       Nominations for faculty to attend NACADA’s Summer Institute in Milwaukee this August are being handed over to the Deans.

 Old Business

Dana Vaughan

q       Final typographical edits were made to the master Role Statements document that we have been working on.  Page 3: delete “-ing”.  Make sure that “UARC” advisors are specifically identified as such. Discussion ensued about whether the current language provides enough guidance for double (or more) majors, and it was agreed that it did.

q       Strous moved, Jones seconded, to endorse the Role Statement document; the vote was unanimous.  Vaughan will make the edits, entitle the document as FINAL & APPROVED, and will re-distribute it to all ACCAA members. 

q       Strous requested that the cover letter to accompany this endorsed Role Statement recommendation make specific reference to encouraging the building of support and consensus for such Roles among the multiple, affected constituent groups, in the spirit of the Chancellor’s 3/3/04 memo, Item 1.  Zachmann requested that the cover letter also request that sufficient resources (financial and otherwise) be provided for the implementation of the Role Statement.  Vaughan stated that the ACCAA report to the Provost is made once per semester and this cover letter along with Council recommendations won’t go to him until June 2004, but in the meantime she will create a draft letter with verbiage in the above spirit and distribute it by email to the Council members.

New Business

Dana Vaughan

q       Recommendations for DEPARTMENTAL web sites regarding advising for their specific major(s) or program(s).  We brainstormed and divided the items into three basic categories: (1) a standard set of links to other offices’ sites, (2) links for faculty advisors, and (3) dept-specific information.

q       The items we came up with are in a separate document being emailed to ACCAA members, called 1stDraftWebSite.doc. 

q       Vaughan mentioned her own advising efforts with respect to student and faculty understanding of pre-requisite “streams”, particularly at a time when SCH are being cut from the Bio curriculum as a budget fix.  The Council expressed interest in seeing what Vaughan has done; that info is also contained in the 1stDraftWebSite.doc file. 

q       Vaughan will ask Freeman to identify exemplary DEPARTMENTAL advising web sites for us to study prior to the next Council meeting; the Council will send further suggestions to Dana to incorporate into a tentative document for a possible vote in May.

As Council members think of new items to add, please email them to Vaughan for inclusion in the draft to be considered at the May meeting.

Adjournment / Items for Next Agenda

Meeting adjourned at 2:15 pm.

Items for next time:

Old Business: Further discussion of, and possible vote on, Recommendations for Departmental Web Sites

New Business:  Fall 2004 schedule matrix to try to find convenient meeting time; our Council’s work left to do is to make recommendations for advisor training, and recognition & reward structure.

Next meeting is May 13 (yes, that’s the last week of classes) at 1:00pm  in Dempsey 301. Note: after May, next meeting isn’t until September.